Staff Planning

Staff planning in cleaning – the right one for every service type.

Routine cleaning runs on repeat, specialty cleaning changes every week. Mendato plans both the way they really work – and every change flows straight into the digital timesheet.

1 · Routine Cleaning
2 · Specialty Cleaning
3 · Plan = Timesheet
Try Free for 7 Days →How It Works
↻Unterhaltsreinigungwiederkehrendeinmal anlegen –läuft automatischMo · Mi · Fr · feste Aufgaben⚡Sonderreinigungjede Woche neudynamisch planen –wer passt, wer kann?Kapazität · QualifikationEin Dienstplan→ direkt in den Stundenzettel
✓
The right planning for every service type
✓
Substitution via drag & drop
✓
The plan flows into the digital timesheet
Sound Familiar?

Planning in Excel works – until the business grows.

With more sites and employees, the spreadsheet quickly becomes a risk.

🗂️

No Overview

Nobody sees at a glance who is at which site and when. The knowledge lives in heads and spreadsheet tabs.

🤒

Absences = Chaos

Sick or on vacation – and suddenly assignments go unstaffed. Often nobody notices until the client calls.

🔁

One Logic for Everything

Recurring routine cleaning and dynamic specialty cleaning are planned with the same rigid tool.

The Core

Two service types, two ways of planning.

Cleaning is not one single kind of planning. Mendato maps both worlds – instead of forcing a one-size-fits-all solution.

Service Type 1

Routine Cleaning

Predictable and always the same: fixed sites, fixed times, fixed tasks. You set up such shifts once – then they run automatically on repeat.

  • ✓
    Define recurring shifts once – e.g. Mon/Wed/Fri, 2–6 pm, instead of re-entering them every week.
  • ✓
    Service specification on file – the employee sees exactly what needs to be done at the site.
  • ✓
    Quality becomes plannable – tasks are documented, not “in someone's head”.
Typical for: offices, clinics, schools – fixed sites with a regular rhythm.
Try Staff Planning for Free →
1
Klinikum Süd · Schicht↻ wiederkehrendZeitMo · Mi · Fr 14:00–18:00Aufgaben laut LeistungsverzeichnisFlure & Treppenhäuser wischenSanitär desinfizierenMüll entsorgen · Eingangsbereich
2
Glasfassade Bürohaus · KW 22Sonderreinigung · Termin mit Kunde abstimmenPassende Mitarbeiter:MKM. KowalskiFrei · Glasreinigung · Führerschein ✓✓TBT. BergerBereits verplant · kein Führerschein✕AYA. YıldızFrei · Glasreinigung · Höhenschein ✓✓
Service Type 2

Specialty Cleaning

Window, construction and deep cleaning: different every week. Here you plan dynamically – and find the right employees for the job in seconds.

  • ✓
    Plan dynamically week by week – where are jobs coming up, who has capacity?
  • ✓
    Filter by qualification – who can do the service, who has a driver's license?
  • ✓
    Find the right employees – instead of searching lists, Mendato suggests the matching ones.
Typical for: window, construction & deep cleaning – changing assignments with special requirements.
Try Staff Planning for Free →
Overview

The roster that shows everyone: who is where.

The central top-level view for the site manager: who is at which site and when? The complete schedule – across all sites and employees, at a glance. No Excel tabs, no searching.

  • ✓
    All sites and employees in one view.
  • ✓
    Instantly see where gaps remain.
  • ✓
    Filter by site, employee or time period.
Dienstplan · KW 22MoDiMiDoFrM. KowalskiT. BergerA. YıldızS. MeyerL. Petrov
🤒 T. Berger krank gemeldet2 Einsätze heute betroffenBürohaus West · 14:00offen – Vertretung?DragSMS. Meyerfrei · qualifiziert✓ eingeplantUrlaubskontenS. Meyer12 / 30 TageA. Yıldız25 / 30
Substitution

One absence, one drag & drop.

Sick or on vacation? Mendato instantly shows which assignments are affected. You reassign via drag & drop – no site stays unstaffed unnoticed.

  • ✓
    Affected assignments instantly visible – no tedious searching.
  • ✓
    Reassign via drag & drop – fast and intuitive.
  • ✓
    Vacation balances in view – who has how much vacation, who is scheduled when.
The Best Part

Every replanning updates the timesheet automatically.

The roster is not an isolated planning board. Everything you plan or move flows into the digital timesheet in real time – whether routine or specialty. Nobody has to remember who stepped in for whom.

DienstplanVertretung eingetragenT. Berger · Bürohaus · 14:00–18:00S. Meyer · Bürohaus · 14:00–18:00↻ Vertretung per Drag & Dropin EchtzeitDigitaler StundenzettelS. Meyer14:00–18:004:00M. Kowalski06:00–14:308:00A. Yıldız07:30–12:004:30✓ automatisch aktualisiert · direkt Richtung Lohn
More on Hybrid Time Tracking →
Why Mendato

Excel doesn't know the difference. Mendato does.

Excel & All-Round Tools

  • ✕
    No live overview – you have to piece together who is where.
  • ✕
    No substitution logic – manual work with every absence.
  • ✕
    Don't know the difference between routine and specialty cleaning.
  • ✕
    No service specification per site – knowledge stays in people's heads.
  • ✕
    Planning and timesheets are separate – double the work.

Mendato – built for commercial cleaners

  • ✓
    Roster across all sites & employees at a glance.
  • ✓
    Substitution via drag & drop, vacation balances included.
  • ✓
    Two planning types: routine cleaning automated, specialty cleaning dynamic.
  • ✓
    Service specification on file per site.
  • ✓
    Every plan flows straight into the digital timesheet.
Staff Planning
→
Time Tracking
→
Payroll

Part of a whole.

Staff planning connects seamlessly with time tracking, site management and payroll export. Planned, recorded, billed – without media breaks.

See the Complete Mendato System →
FAQ

What commercial cleaners often ask

Do I have to create every shift individually?
No. You set up recurring routine cleaning shifts once – with site, times and tasks. After that they repeat automatically. Only dynamic specialty cleaning is planned week by week.
How quickly can I replan when someone is absent?
In seconds. Mendato instantly shows you the affected assignments and suggests available, suitable employees. You enter the substitute via drag & drop – the timesheet adjusts automatically.
Does the employee see what needs to be done at the site?
Yes. The service specification is stored per site. For each shift, the employee sees exactly which tasks are due – so quality becomes plannable and independent of individual people's knowledge.
Is planning connected to time tracking?
Directly. Every plan and every replanning flows into the digital timesheet in real time. Planned = recorded – and from there straight on towards payroll, without double entry.
What does staff planning cost?
Staff planning is included in all Mendato packages – at no extra charge. Packages start at €99/month (plus VAT) and are based on the number of your cleaners. No setup fee, no hidden costs, 7-day free trial. You'll find all packages in detail on our pricing page.
From the Field
Over 500 commercial cleaning companies
already plan their staff with Mendato.

They all realized the same thing: a spreadsheet doesn't reflect how cleaning really plans. Only the distinction by service type – plus substitution via drag & drop and the direct line to the timesheet – makes planning reliable.

See All Customer Stories →

Plan your staff the way your company really works.

Routine cleaning automated, specialty cleaning dynamic – and everything flows into the digital timesheet. Try staff planning free for 7 days.

Try Free for 7 Days →

Free · No commitment · Ends automatically