Mini-jobbers, older employees, private-phone debates: that's exactly where digital time tracking usually fails. With Mendato's hybrid time tracking, you record times the way that suits each employee best.
Especially at companies with many cleaners, the rollout almost always fails on the same three points.
Fixed schedule, twice a week, fixed times. An app is hardly worth it here – just effort and extra costs per head.
Many cleaners don't want to use their private phone. Buying company phones for the whole workforce? Hardly feasible.
Not every employee gets along with an app. This is exactly where most digitization attempts break down.
The result: half the workforce digital, half on paper – and double the work in the office.
You decide which method fits each employee group. Whichever it is – in the end all times are digital, in one place.
For everyone who's often on the move: the employee starts and stops the clock right at the work site – the office sees everything in real time.
For everyone (still) on paper: your employees keep using their paper timesheet as usual – the AI digitizes it for you.
For fixed, always identical assignments: no app, no paper. The employees are already in your roster – one click is enough.
An app isn't always the best solution – what matters is how the employee is deployed.
Employee group | Recommended method | Why |
|---|---|---|
Full-time staff, changing sites | Digital App | Often on the road, GPS proof useful, automatic premiums Here the app clearly pays off. |
Specialty cleaners (glass, windows …) | Digital App | Several sites per day, work site should be confirmed GPS and the real-time overview add real value. |
Mini-jobber, twice a week, same site | Plan = Actual Paper | An app would be too expensive, too complicated – and often unwanted Confirming the fixed planned time or uploading the timesheet is plenty. |
Older / less tech-savvy employees | AI Timesheet | No smartphone requirement, no hurdle, no support effort They keep working as usual – the AI digitizes. |
Most time tracking solutions force you to digitize everything. In practice that rarely works – and that's exactly where we come in.
App-only tools and punch-clock terminals require every single employee to play along.
We come from the industry and know: not every employee can be digitized. So we don't force anyone.
The difference isn't a feature – it's an attitude: You digitize as much as makes sense for your business – not as much as a piece of software technically demands.
The AI timesheet in four steps – for everyone (still) working on paper.
Search for an employee and a month – times and original timesheets appear instantly. App times and paper times, seamlessly merged.
Transferring timesheets into Excel by hand? That's completely gone.
Whether from the app, a paper timesheet or planned time: at the end of the month each employee has one complete digital timesheet – with everything in it.
Day | Site | From | To | Hrs | Source |
|---|---|---|---|---|---|
Mon 06 | South Hospital, Bldg B | 06:00 | 14:30 | 8:00 | App |
Tue 07 | South Hospital, Bldg C | 06:15 | 14:45 | 8:00 | App |
Wed 08 | Park School | 06:00 | 14:00 | 7:30 | Zettel |
Thu 09 | City Hall Admin | 06:00 | 14:15 | 7:45 | Zettel |
Fri 10 | South Hospital, Bldg B | 06:00 | 14:30 | 8:00 | App |
Sat 11 | South Hospital (special) | 08:00 | 12:30 | 4:30 +25% Sat | Plan |
Mon 13 | Park School | 06:00 | 14:30 | 8:00 | Plan |
Start, end and duration of every assignment – complete for the whole month.
Automatically booked and shown correctly – nothing gets lost.
Night, Sunday and holiday premiums are calculated right away.
One click to payroll – no typing up, no transferring.
Three ways in – one complete timesheet out. Without typing up a single entry.
Hybrid time tracking connects seamlessly with roster planning, site management and payroll export. Planned, recorded, billed – without media breaks.
See the Complete Mendato System →They all noticed the same thing: an app-only solution never reaches the whole workforce. Only the combination of app, paper timesheet and planned time really brings all times together digitally – from the full-time specialty cleaner to the mini-jobber.
See All Customer Stories →App, paper timesheet or planned time – you decide per employee. Try hybrid time tracking free for 7 days.
Free · No commitment · Ends automatically