Costing: snap a photo instead of typing.
Upload the floor plan and the scope of work. Mendato creates the customer, the site and all rooms, reads the frequencies from the scope of work and calculates the person-hours per month. With AI. You review instead of typing. And if you prefer to enter everything yourself: Mendato offers classic costing as well.
After the site visit, the real work begins.
Rooms, areas, floor coverings, the scope of work: everything has to be typed by hand into a costing tool or an Excel sheet. It takes time, and things go wrong.
Typing it in room by room
42 rooms, every area, every floor covering typed by hand into the system or the spreadsheet. That costs evenings. Yours, your estimator’s or your sales rep’s.
Errors stay hidden
A transposed digit in one area only shows up when the costing doesn’t add up at the end. Then the search begins.
The scope of work stays on paper
Which task runs how often in which room? Whoever transfers that from the scope of work does a second round before they can even start calculating.
Snap. Upload. Costing done.
With Mendato, you simply take a photo of the floor plan and the scope of work. The AI does the rest: creating rooms, assigning tasks, calculating person-hours. Philipp Geimer, founder of Mendato, shows exactly how it works in this video (in German).
Step by step: from floor plan to target vs. actual comparison.
Six steps, one set of data: room book, performance values, frequencies, person-hours, quote, planning.
The digital room book
Every room with its size and floor covering. You create the room book manually or simply take a photo of the floor plan: a clean architect’s plan or a sketch, both work.
- ✓Photograph the floor plan: Mendato detects the rooms and creates them at the site. Architect’s plan or sketch, both work.
- ✓Sizes and floor areas: every room is listed in the room book with its area and floor covering.
- ✓Manual too: you can create or update any room yourself.
The performance values
Mendato comes with predefined performance values for each type of site. You don’t start from scratch. And you can adjust every value per site and per order.
- ✓Predefined per site type: suitable performance values are stored in Mendato. You don’t start from scratch.
- ✓Adjustable per site: your company works differently? Then your value applies.
- ✓Customizable per order: special cases get their own values without changing the master data.
The frequencies
How often is which room cleaned? You enter it manually, or the AI pulls it straight from the scope of work: it recognizes the tasks and assigns the cleaning intervals to the rooms.
- ✓Read from the scope of work: the AI recognizes which service runs how often in which room.
- ✓Manual entry possible: no scope of work at hand? Frequencies can be entered directly.
- ✓Visible on the room: every interval sits on the right room, easy to check and correct.
The calculated person-hours
From all rooms, all tasks and your performance values, Mendato calculates the person-hours per month. Everything is taken into account, every value stays visible.
- ✓Everything counts: areas, frequencies, performance values, in one calculation.
- ✓Traceable: you see per room what drives the hours.
- ✓Optimizable: change a value, the result adjusts.
The quote
Based on the calculated person-hours and your prices, you create the quote. The numbers come from the costing, not from gut feeling.
- ✓Price times hours: the quote builds directly on the costing.
- ✓Solid in front of the customer: you can explain where every number comes from.
- ✓Quotes in Mendato: costing and quote stay in one system.
Planning and target vs. actual comparison
The shifts are created from the costing. And later, time tracking shows you whether the calculated hours match the hours actually worked.
- ✓Shifts from the costing: planning doesn’t start from scratch.
- ✓Actual hours from time tracking: hours worked are recorded automatically.
- ✓Target vs. actual: per site, you see whether the numbers add up.
Your floor plan doesn’t have to be an architect’s plan.
An old plan from the landlord, a photo of the escape plan in the stairwell or a sketch on squared paper: Mendato reads what’s on it. You check the rooms and correct whatever doesn’t fit.
- ✓A hand sketch is enough: eight rooms on paper, photographed, done.
- ✓You stay in control: every room is visible in the room book before anything is calculated.
- ✓Correct instead of starting over: a wrong value is one click, not another evening.
Excel only calculates. Mendato knows your site.
Costing in Excel
- ✕Every room is entered by hand: area, floor covering, frequency.
- ✕Performance values live in another file or in someone’s head.
- ✕One error in a single cell carries through the entire costing.
- ✕The scope of work sits next to it, and the mapping is done twice.
- ✕Nothing follows from the finished costing: planning starts from scratch.
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- ✓Rooms come from the floor plan, even from a hand sketch.
- ✓Performance values are stored and adjustable to your company.
- ✓Every value is visible and can be corrected individually.
- ✓The scope of work is linked directly to the rooms, with a frequency per service.
- ✓The costing generates shifts and the target vs. actual comparison.
Next up: the scope of work.
Costing is the beginning. The digital scope of work brings the tasks into everyday work: shifts per day, rooms and services right in your cleaners’ app.
Go to the Scope of Work Module →What cleaning companies often ask
Shqipe Parduzi from CleanIT says: “Quotes, costing, time tracking: it’s a great tool all in one.” A costing that keeps working in the system instead of sitting in a folder.
See All Customer Stories →Cost your next site without typing it in.
Photograph the floor plan, upload the scope of work, review the costing. Try costing free for 7 days.
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