Controlling

Controlling for commercial cleaning – see what really stays in your pocket.

Thin margins leave no room for mistakes. Mendato shows you profit per site, results per project and profitability per employee – based on real data from planning, time tracking and accounting.

1 · Contribution margin per site
2 · Project controlling
3 · ABC analysis
Try Free for 7 Days →How It Works
↻Unterhaltsreinigungpro ObjektKlinikum SüdUmsatz 3.200 €Kosten 2.450 €Gewinn 750 €⚡Sonderreinigungpro ProjektBaureinigung XYBudget 8.000 €Ist 6.900 €im Budget ✓Deine Margepro Objekt · Projekt · Mitarbeiter→ sichtbar statt geschätzt
✓ Contribution margin per site
✓ Budget controlling per project
✓ Data pulled automatically from the system
Kennst du das?

You know your revenue.
But do you know your profit?

In cleaning, margins are thin. A few percent decide whether a site pays off – or costs you money.

🤷

Revenue yes, profit unclear

You know what comes in – but not what is left per site after staff, materials and complaints.

📉

Loss-making sites unnoticed

A poorly calculated site drags down the books – often for years, without anyone noticing.

🎲

Gut-feeling decisions

Keep the site? Renegotiate with the client? Without solid figures it stays a gut feeling instead of a strategy.

Der Kern

Two types of service,
two controlling approaches.

Recurring maintenance cleaning is calculated per site, one-off special cleaning per project. Mendato covers both.

Controlling 1

Contribution margin per site

Because maintenance cleaning is recurring, it can be calculated precisely. Mendato sets revenue against all costs per site – and shows what really stays.

  • ✓All costs per site – staff, materials, complaints, sick leave.
  • ✓Contribution margin & margin per site – finally visible.
  • ✓Revenue forecast – reliable because the work is recurring.
Typical for: recurring contracts – offices, hospitals, schools with ongoing revenue.
Try Controlling Free →
1
Objekt „Klinikum Süd“↻ MonatUmsatz3.200 €– Personalkosten1.850 €– Material320 €– Reklamationen180 €– Krankheit100 €DeckungsbeitragMarge 23 %750 €
2
Projekt „Baureinigung XY“⚡ ProjektBudget8.000 €Ist-Kosten6.900 €Im Budget geblieben1.100 € unter Budget · Projekt rentabel✓
Controlling 2

Project controlling

Window and construction cleaning run as projects. Here it is not the month that counts, but budget against actual costs – how well did the project go?

  • ✓Budget vs. actual costs per project – keep costs under control.
  • ✓Project result – how much really stayed in the end?
  • ✓Post-costing – learn from every project for your next quote.
Typical for: window & construction cleaning – one-off projects with a budget.
Try Controlling Free →
ABC-Analyse

Which sites really pay off.

Based on contribution margins, Mendato sorts your sites into A, B and C clients. At a glance you see which sites carry you – and where to renegotiate or walk away.

  • ✓A clients – the pillars of your business.
  • ✓C clients – where renegotiating or walking away pays off.
  • ✓Strategic decisions based on real numbers.
Mitarbeiter · WirtschaftlichkeitUmsatzKostenGewinnkrankMKM. Kowalski4.2002.9001.3002dAYA. Yıldız3.8002.6001.2000dTBT. Berger2.1002.250−1509dUmsatz · Kosten · Gewinn & Krankheit pro Mitarbeiter – auf einen Blick
Mitarbeiterstatistik

Which employee brings profit?

Mendato shows per employee what counts economically: revenue generated, costs caused, profit contribution and sick days. That is how you spot top performers – and where things go wrong.

  • ✓Revenue & costs per employee.
  • ✓Profit contribution – what does each person bring to the bottom line?
  • ✓Sick & absence rate at a glance.
Reklamationsmanagement

Where do problems pile up – and what do they cost?

Complaints cost money and clients. Mendato makes them measurable: how many per site, how fast you responded and where problems pile up.

Reklamationen pro ObjektKlinikum Süd2Bürohaus West5Schule Nord11Schule Nord fällt auf – hier genauer hinschauenReaktionszeitØ Bearbeitung4,2 Stdvom Eingang bis zur Lösungschneller reagieren = Kunden halten
Der Unterschied

Others build Excel.
Mendato calculates automatically.

Most companies cobble together complicated Excel sheets and gather numbers by hand. Mendato pulls all the data itself – in real time.

The Excel way

Look up data from every source one by one, type it in, build formulas:
Controlling_final_FINAL_v7.xlsxG14=SVERWEIS(B14;Zeiten!A:F;5)*C14-SUMME(...)ObjektUmsatzPers.Mat.ReklaKrankDB ???111213141516Klinik32001850320180100750Büro21001600??900#REF!Schule1800?21034050#WERT!Rathaus2600200018012080......
✕ Hours of work · error-prone · yesterday's data

The Mendato way

All modules flow automatically into controlling – nothing to type in:
⏱ Zeiterfassung📄 Rechnungen🧾 Eingangsbelege⚠ Reklamationen🎫 Tickets🤒 KrankheitControllingin Echtzeit
✓ Zero effort · automatic · in real time
Warum Mendato

Excel does not do the math.
Mendato does.

Excel & standard BI

  • ✕Data has to be gathered manually – if at all.
  • ✕No site-level contribution-margin calculation.
  • ✕No project controlling for special cleaning.
  • ✕No industry KPIs, no ABC analysis.
  • ✕Always outdated – yesterday's data.

Mendato – built for commercial cleaners

  • ✓Contribution margin per site – calculated automatically.
  • ✓Project controlling for special cleaning (budget vs. actual).
  • ✓ABC analysis, employee & complaint statistics.
  • ✓Data comes automatically from time tracking & accounting.
  • ✓Always up to date – in real time.
Planning
→
Time tracking
→
Accounting
→
Controlling

The numbers are already there.

The special part: Mendato does not need to re-enter any data. Staff costs come from time tracking, revenue from accounting, jobs from planning. Controlling calculates automatically – instead of fiddling with Excel.

See the complete Mendato system →
Häufige Fragen

What commercial cleaners often ask

Where do the numbers for controlling come from?
Automatically from Mendato itself: staff costs from time tracking, revenue from accounting, jobs from planning. You do not have to enter anything twice – controlling works with the data that is already in the system.
What is the difference between site and project controlling?
Recurring maintenance cleaning you calculate per site – with contribution margin and revenue forecast. One-off special cleaning (windows, construction) you calculate per project – budget against actual costs. Mendato maps both logics.
What does the ABC analysis give me?
It sorts your sites by profitability into A, B and C clients. At a glance you see which sites carry your business and where renegotiating or parting ways pays off – a strong basis for strategic decisions.
Do I need prior commercial knowledge?
No. Mendato presents the figures clearly – contribution margin, margin, budget vs. actual. You see at a glance what is left, without having to calculate it yourself.
What does controlling cost?
Extensive statistics and profit calculations are already included from the Starter package. The dedicated controlling app with ABC analysis and cost and revenue distribution comes with Pro Plus. Packages start at €99/month (plus VAT) and depend on the number of your cleaners. No setup fee, 7-day free trial. You can find all packages in detail on our pricing page.
Aus der Praxis
Over 500 commercial cleaners
keep their numbers under control with Mendato.

They all know: with thin margins, looking at the numbers decides between profit and loss. Only the contribution margin per site, project controlling and the ABC analysis turn revenue into real, visible profit.

See All Customer Stories →

See what really stays in your pocket.

Contribution margin per site, budget controlling per project, ABC analysis – based on real data. Try controlling free for 7 days.

Try Free for 7 Days →

Free · No commitment · Ends automatically