AI in Commercial Cleaning: real cases, not promises.
See how cleaning companies already use AI with Mendato today: costing, scopes of work, timesheets, quotes. Every use case comes with a video (in German), every one ready to copy.
Every software now advertises AI. But what’s in it for you?
AI buttons, AI assistants, AI promises everywhere. You try it, play around for an hour, and in the end it doesn’t do your work. The problem isn’t the AI. The problem is that it isn’t built into your processes.
AI as a Sales Pitch
Every software carries the label. What the AI is actually supposed to do in your company is written nowhere.
A Toy, Not a Tool
Sure, it can chat. But does it cost your site? Does it build your shifts? Does it read your timesheets? Usually not.
You’re Still the Translator
Whatever the AI spits out, you end up typing into the system yourself. The effort stays, it just has a different name.
We don’t build AI features. We solve cases.
After 10 years in commercial cleaning, we know where the hours get lost: on the floor plan, the scope of work, the timesheet, the quote. That’s exactly where the AI steps in. Every use case below runs today, in your Mendato account.
The Costing
Take a photo of the floor plan, upload the scope of work. The AI creates the customer, the site and all rooms, reads the frequencies and calculates the person-hours per month. You review instead of typing.
- Floor plan and scope of work become the complete room book
- Person-hours and quote at the push of a button
- You check the numbers before they count
The Scope of Work
From the digital scope of work, the AI builds the shifts: every day with its own times, rooms and tasks. Your cleaner sees the operation in the app.
- Shifts with tasks, automatically from the scope of work
- Every day with its own times
- Check-offs and photos as proof, if you want
The Timesheet
Your staff don’t clock in via the app? Then you photograph the paper timesheets at the end of the month, and the AI reads times and names into the system. No more retyping.
- Photograph timesheets instead of retyping them
- Times and names go straight into the system
- You review and approve
The Quote from the Tender
Upload the GAEB file from the tender, the AI reads the line items and builds your quote from them. A voice memo or a sketch after the site visit works as a basis too.
- Upload GAEB files, line items are read automatically
- A voice memo or sketch works as a basis too
- The quote is ready, you review and send it
The New Cleaner
Personnel questionnaire, ID, employment contract, certificates. You upload the new cleaner’s documents, and the AI creates the employee from them: master data, vacation balance, documents in the right place. Set up before the first operation is planned.
- Upload documents instead of retyping them
- Master data, vacation balance and certificates in one go
- You check against the original and approve
The Residence Permit
Upload the document, the AI captures the details and attaches them to the employee. The validity goes into the system as a deadline, with a reminder before it expires. You no longer have to remember it, the system reminds you.
- Details from the document instead of from the binder
- Assigned directly to the right employee
- Deadline and reminder are in the system
The Bin Schedule
Which bin, which site, which day. From the bin collection schedule, the AI builds the shifts with dates and responsibilities, for each site separately. Then it’s no longer just one person who knows, it’s the plan.
- Putting bins out and bringing them back, per site
- Shifts with dates and responsibilities
- For commercial cleaning and caretaker services
What if your case isn’t on the list? That’s what MCP is for.
MCP connects your AI, for example Claude or ChatGPT, directly to Mendato. It then doesn’t just talk, it works in your account: creating, reading, calculating. Mendato has one of the most extensive API and MCP interfaces in the industry. That lets you map even the processes that only exist in your company.
What cleaning companies often ask
The videos above are not a demo environment. It’s the same Mendato that over 500 companies work with every day: costing, shifts, time tracking, quotes. The AI route via MCP is part of Pro Plus.
See All Customer Stories →Try the first use case today.
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